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ABSTRACT
Result processing can be a continuous process of converting data (scores, grade points credit units etc) into definite meaningful information (statement of result, etc). These results are used to check the performance of each student in various courses. These results when processed manually, lead to many problem such insecurity of result, errors during computation, untidy results after changes must have effected, work load on the exam officer(s) etc.
However, computerizing examination result processing system will reduce these problems to their barest minimum. Providing password can do this, grant access to only authorized user(s). Corrections or changes are effected without making the work untidy. Also, stress on exam officer(s) is reduced.
The software used for this computerization was developed using the structured system analysis and design methodology (SSADM). Visual basic programming language 6.0 was used to generate the codes. After the results have been processed using the codes. After processing of the results it generated automatically when correct and complete data are entered.
CHAPTER ONE
1.1 INTRODUCTION
Over the years, several efforts have been made to alleviate the burden on teachers when it comes to result computation/processing. Data processing is defined as the entire process of converging or manipulating data into definite meaningful information. The information obtained at the end of the process is the result. Therefore result processing can be seen as a continuous process of converting data (which can be scores, grade points, credit units etc) into definite meaningful information, which can either be statement of result. The end point of data processing activity by the administrative unit is the product of basic documents and information (statement of result and transcript) from basic data (which can be students’ scores, course credit unit, grade point etc) for managements’ use.
In educational institutions, the result produced information the management about the performance of each student in various courses. These results obtained are used to check the student’s level of understanding in the entire subject taught. In the course of this research, an intensive investigation was carried out on how physics and industrial physics department performs its result computation and transcript generation. From my findings, it appears that the current method adopted needs improvement. Introduction of computer in the system will do the much required magic in result computation. Structured system analysis and design methodology were applied to arrive to the development of the new system. Also, visual BASIC programming language 6.0 will be used to develop the required software
1.2 BACKGROUND OF THE STUDY
It is an established fact that after every assessment examination or research work, a result must be obtained. In any academic environment, there is need to have results to be aware of the students performance and to generate transcripts whenever the need arises.
To achieve this in higher institutions, it involves the registration of courses and students personal data examination scores, computation of result, transcript generation, records up dating and so on. However, the problem is how to carry out the theses activities presently, the result processing and transcript generation in computer science department is performed manually. Workers are employed to handle various stages of the process, such as registration of students, result computation and transcript generation. The introduction of computer in result processing and transcript generation will reduce the burden of manual processing to the barest minimum.
1.3 STATEMENT OF THE PROBLEM
The students examination result processing system and generation are done manually long before now. The manual method of result processing and generation from my investigation one of the deficiencies of internet services and student alert system over fixed and mobile telephony is the availability of service: internet services are available only when connected. The results of our research carried out before the development of the e-mail Alert System show that internet users receive on average five to six e-mails every day and 82 percent of these users in the course of their internet connection check their mail box first. Thus there is a clear demand for the development of e-mail alerting systems. The system is computer telephony integration (CTI) application that integrates advantages of telephony and the internet by connecting e-mail and phone services. The EMA system will inform users of the arrival of new e-mail messages, which is convenient if you don’t allow, e-mail servers access from outside. On the other side are internet or service providers with a large number of users.
There is no such an alert system where students can receive notifications on any latest news. They periodically need to check the website for any updates. This project is a solution for the above said problems.
OBJECTIVES OF THE STUDY
In this work, the primary objective is to computerize the result processing/alert and transcript generation of computer science department computer science. Also, only authorized user(s) gain access to the result. This is achieved by introducing password to protect and limit access to students result.
1.5 SIGNIFICANCE OF STUDY
Research carried out in computer science department shows that results are still being processes manually as well as transcript generation. This leads to various problems, which include;
- Insecurity of results
- Students not being aware of release of results
- Duplication of results
- Loss of results when files are being carried around.
- Wrong calculations during computation
- Omission of result.
- This project work will achieve the following:-
- Increase in efficiency
- Easy detection and correction of errors
- Reduce pressure of work on exam officers
- Makes computation less labour intensive. Hence, the need for computerization of result processing and transcript generation for physics department cannot be over emphasized.
METHODOLOGY
Analysis of a present involves a detailed study of the current system, leading to the specification of a new system. In order to achieve the internationally accepted software engineering model that is structured system analysis and design methodology (SSADM) was adopted. The information obtained from the mentioned department clearly justifies the need for the development of a new system. These information were obtained using these methods of data collection which
– Interviewing of departmental representatives
– Study of procedural manuals
– Evaluation of forms
1.7 SCOPE OF THE STUDY
This project work covers the registration of courses and the recording of student examination scores as well as processing the scores in order to general result and alert the students for the department of computer science.
1.8 LIMITATION OF STUDY
This project was faced with a number of restricting factors which made the work impossible to get beyond this scope. The most pressing factors were.
- Lack of finance
- Epileptic power supply
iii. Inadequate supply of data
- Inadequate time for the project work.
1.9 DEFINITION OF TERMS
SOFTWARE:- These are set of logically related instructions given to the computer to perform some specific tasks.
EXAMINATION: it is the process through which ones ability is determine after going through a certain process of learning.
STATEMENT OF RESULT:- This contains the FCGPA and the class of degree of a student. It is normally issued at the end of one’s academic program.
GRADE POINT (GP):- this is the corresponding points 0.00 to 5.00 of the grade letters F-A respectively.
GRADE POINT AVERAGE (GPA):- this is the point in which the academic performance of a student is measure at the end of every semester. It has the maximum value of 5.00 and minimum 0.00. It can be calculated thus: GPA- Sum of quality points/total credit unit for all course registered in the semester.
CUMMULATIVE GRADE POINT AVERAGE (GPA)
This is the measure of the students overall academic performance at any given time in his academic program. It is normally calculated at the end of the session.
It is calculated thus:
CGPA = GPA first semester + GPA second semester/total credit unit for first semester + total credit unit for second semester.
FINAL CUMMULATIVE GRADE POINT AVERAGE (FCGPA)
This is the measure of the students overall academic performance at the end of his /her academic program.