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ABSTRACT
This work proffers solution to the problem associated with the old conventional way of manual generation and issuance of transcript, Automated transcript system addresses the problem of excessive paper work, delay in transcript issuance, lack of easy access to document and data security. An analysis of the existing system was carried out , and loopholes associated with it were discussed, an Algorithm was generated to work out the sequence while a flowchart was use to represent the process, Visual Basic a high modular program was use in to solve this problem with the view to creating a formidable data base.
TABLE OF CONTENTS
CERTIFICATION i
DEDICATION ii
ACKNOWLEDGEMENT iii
ABSTRACT iv
TABLE OF CONTENTS v
CHAPTER ONE INTRODUCTION 1
1.1 BACKGROUND OF THE STUDY 1
1.2 STATEMENT OF THE BROBLEM 1
1.3 OBJECTIVE OF THE STUDY 2
1.4 SIGNIFICANCE OF THE STUDY 2
1.5 SCOPE OF THE STUDY 3
1.6 DEFINATION OF TECHNICAL TERMS 3
CHAPTER TWO 6
2.1 WHAT IS STUDENT INFORMATION MANAGEMENT SYSTEM 6
2.2 FUNCTIONS OF STUDENT INFORMATION MANAGEMENT SYSTEM 6
2.3 COMPONENT/ELEMENT OF STUDENT INFORMATION MANAGEMENT SYSTEM 8
2.4 BENEFITS OF STUDENT MANAGEMENT INFORMATION SYSTEM 11
2.5 FEATURES OF STUDENTS INFORMATION SYSTEM 13
2.6 CAPABILITIES OF STUDENT MANAGEMENT INFORMATION SYSTEM 19
2.7 COMPARING BETWEEN A MANUAL-BASED INFORMATION SYSTEM AND A COMPUTERIZED SYSTEM 21
2.8 WHAT ARE THE BENEFIT OF A COMPUTER BASED STUDENT INFORMATION MANAGEMENT SYSTEM OVER MANUAL BASED 22
2.9 METHOD OF SECURITY/WAYS TO SECURE 24
CHAPTER THREE 30
ALGORITHM AND LOGIC DESIGN 30
3.1 INTRODUCTION 30
3.2 PROGRAM MAIN MODULE 30
3.3 STUDENT REGISTRATION MODULE: 31
3.4 UPDATE STUDENT MODULE: 32
3.5 VIEW ALL STUDENT MODULES: 32
3.6 COMPUTE RESULT MODULE: 33
CHAPTER FOUR ……………………………………………………………………………………………………………………………….39
4.0 INTRODUCTION 39
4.1 FREEDOM OF CODING IN VISUAL BASIC 39
4.2 LIMITATION OF CODING IN VISUAL BASIC 40
4.3 HOW TO RUN THE PROGRAM 40
4.4 PROGRAM SOURCE CODE 41
CHAPTER FIVE CONCLUSION, SUMMARY AND REFERENCES 65
5.1 CONCLUSION 65
5.2 SUMMARY 65
5.3 RECOMMENDATION 66
REFERENCES 67
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Most of the software used in the erstwhile student information systems and school administration worked on an outdated code base and had an inbuilt mechanism to meet the requirements of student-related information management as well as to serve the purpose of a school management system. Furthermore, they were looking forward to a complete package on student information management system from a single vendor.
1.2 STATEMENT OF THE BROBLEM
This project work intends to take care of the following problems;
• Manage student record
• Hold student test scores, assessment score etc.
• Track student schedules
• Managing student health records
• Enrolling new student
• Maintaining discipline records.
• Managing any other records relevant to students.
1.3 OBJECTIVE OF THE STUDY
The main objective of this project is to develop a system that will adequately manage student information, student’s record, and student’s transcript. The software can be modified to suit all the departments and can be used by colleges of education and polytechnics for the same purpose.
1.4 SIGNIFICANCE OF THE STUDY
• Need for efficient, effective and adequate management of students academic records.
• Need for adequate protection and security of vital information
• Providing academics the ability to manage and communicate more effectively with students data.
• Helping academics spend less time on processing students data
• Need for easy and past means of information dissemination within the department
1.5 SCOPE OF THE STUDY
The extent to be covered in this project work is the development of an adequate system that can manage student information, record and transcript.
1.6 DEFINATION OF TECHNICAL TERMS
MANAGEMENT IIFORMATION SYSTEM (MIS)
MIS is a system that is designed to provide information that is needed to manage organizations efficiently and effectively.
Management information systems are not only computer systems. But MIS encompass three primary component; technology, people (individuals, groups, or organization), and data information for decision making.
DATABASE
A database is a collection of interrelated data stored together with minimum redundancy that can be retrieved for various applications.
AUTOMATED
These is the process by which computers have been used to control a particular process in order to increase reliability and efficiency often through the replacement of employees or a manufacture, this could entail using robotic assembly lines to manufacture a product.
STUDENT INFORMATION MANAGEMENT SYSTEM (SIMS)
Student information system is a student-level data collection system that allows the department to collect and analyze more accurate and comprehensive information, to meet federal and state reporting requirements, and to inform policy and programmatic decisions.
VISUAL BASIC
Visual basic is a third generation event-driven programming language and I integrated development environment (IDE) from Microsoft for its COM programming model first released in 1991. Visual basic is designed to be relatively easy to learn and use i.e. it user friendly.
AUTHENTICATION
A security method of guaranteeing that a massage is genuine, that it has arrived unaltered and that it comes from the source indicated
ENCRYPTION
Encryption is the transfer of data into a secret code. Encryption is the most effective way to achieve data security. To read in encrypted file, you must have access to a secret key or password that enables you to decrypt it. Unencrypted data is called plain text while encrypted data is referred to as cipher text.
There are two main types of encryption; asymmetric encryption (also called public-key encryption) and symmetric encryption.
AUTHORIZATION
This allows users to sign in to your application with access to the data they have stored.
INFORMATION SYSTEM
This implies properly defined system of collecting data or information both relevant and meaningful to a certain context.
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