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ABSTRACT
The project is expected to present computerized system that is capable of affecting the process of Rivers State Polytechnic. How large volume of data can be process and store, fast retrieval of information, presentation and preservation in many media, security of records easily managed through controlled access, large scale data transmission is inherent from point to point, Update of information for efficient decision making in organization by management, and records transmission time is reduced to the barest minimum. The task will involve the design of a working program that will take care of the admission processes of the institution. The software is coded in visual basic as front end and incorporates Microsoft Access to manage the data base. That is the program involves the creation of data base using Microsoft-Access and further use visual basic for writing the program code which manipulate the database operation created in the Microsoft-Access
TABLE OF CONTENTS
ACKNOWLEDGEMENT i
DEDICATION ii
CERTIFICATION iii
ABSTRACT iv
TABLE OF CONTENTS v
CHAPTER ONE 1
1.0 INTRODUCTION 1
1.1 RIVERS STATE POLYTECHNIC BORI ADMISSION PROCESS 3
1.2 STATE OF PROBLEM 4
1.3 OBJECTIVE OF THE STUDY 5
1.4. SCOPE OF THE PROJECT STUDY 6
1.5 GENERAL CONSIDERATION FOR ADMISSION INTO THE INSTITUTION 6
1.6 DEFINITION OF TERMS 9
2.0 LITERATURE REVIEW 12
2.1 BRIEF HISTORY OF THE POLYTECHNIC 12
2.2 THE PRESENT ADMISSION SYSTEM 13
2.3 THE ADMINISTRATIVE SECTION 14
2.4 GRADING OF CANDIDATES: 14
2.5 ENTRY REQUIREMENT FOR PRE-ND CANDIDATE 15
2.6 ENTRY REQUIREMENT FOR ND CANDIDATE 15
2.7 ENTRY REQUIREMENT FOR HND CANDIDATE 16
2.8 COMPILATION OF ADMISSION LIST 16
2.9 CANDIDATE ADMISSION FILE 17
2.10 PROBLEMS ASSOCIATED WITH THE PRESENT ADMISSION SYSTEM 18
2.11 INTRODUCTION TO COMPUTER SYSTEM 19
2.12 CHARACTERISTICS OF A COMPUTER SYSTEM 21
2.13 HOW THE COMPUTER FUNCTIONS 22
2.14 GENERALLY COMPUTERS ARE USED FOR 24
2.15 IMPORTANCE OF COMPUTER TO ADMISSION SYSTEM IN RIVERS STATE POLYTECHNIC BORI 24
2.16 INFORMATION TRANSFER 25
2.17 DATA BASE 26
2.18 USE OF DATABASE MANAGEMENT SYSTEM 27
2.19 CONCEPT AND STEPS IN DESIGNING A DATABASE 28
CHAPTER THREE 29
3.0 ALGORITHMS AND LOGIC DESIGN 29
3.1 DESIGN OF THE NEW SYSTEM 29
3.2 SYSTEM LOGIC DESIGN 29
3.3 DETAINED LOGIC DESIGN 30
3.4 METHOD OF DATA PROCESSING 31
3.5 THE OUTPUT DATA (INFORMATION) 32
3.6 ALGORITHM TOR ADMISSION SYSTEM 32
CHAPTER FOUR 41
4.0 CODING AND PROGRAM IMMPLEMENTATION 41
4.1 HOW TO RUN THE PROGRAM 41
4.2 REASON FOR CHOICE OF PROGRAM 42
4.3 LIMITATION 42
CHAPTER FIVE 56
5.0 SUMMARY CONCLUSION AND RECOMMENDATION 56
5.1 SUMMARY 56
5.2 CONCLUSION 56
5.3 RECOMMENDATION 57
REFERENCES 58
CHAPTER ONE
1.0 INTRODUCTION
A good number step is normally taken in getting the appropriate resources required in a modern design based information system. The successful installation of such a system and admission require proper institutional activities for automation. The system must accept student information, and it must bring about a number of benefits to the institution.
In addition, the hardware and software combination must be compatible. The polytechnics admission looks on all aspects of an institution system, its student and department. Fallowing the appreciation of western education by more Nigerians after the civil war, mere institution sprang up this was further encouraged by favorable government educational polices. Earlier, most high schools and collages were converted into degree warding universities. As the guest increased however mere schools where given higher school status and also given mandate to award diplomas and certificates. These set of high schools were/are identified as polytechnics and universities and federal government owns some while state government owns some.
In the late seventies, admission of students into different field of study in these universities and polytechnics were not cumbersome and the staff designated had few applications, to attend to and also had clear cuts requirements that make the work easier.
There was also simple education system that further took care of some of today applicants’ curiosity that tends to make the admission work tedious.
By the early eighties, the awareness for western education grows up and the school system become complex and created room for relaxed polices. Conditions were also added to requirement which further increased the number of qualified applicants. This increase and attending differences in admission requirement for different students make the admission process complex and cumbersome. Now, there are inferences where the admission officers have to battle with large personal database of applicants, deference government educational polices allowing for different admission requirements and consideration. An example of such is a less developed state, where by a student is coming from an educational less developed state scheme (ELDS). All these differences call for caulicle different data management (DM) for possible and easy references.
1.1 RIVERS STATE POLYTECHNIC BORI ADMISSION PROCESS
Rivers State Polytechnic Bori, the admission system is a process whereby candidates who went to enroll in courses offered in any of these institutes are screened by their qualifications such as credentials presented by candidates.
From introduction, the process of admission into any higher institution in this country (Nigeria) is lasting, or taking too long and not interesting, boring, especially, the Rivers State Polytechnic has to deal with tens of thousands application forms and it falls in the category if institutions which there system is tedious. It is therefore, fast, flexible, and reliable means of processing be introduced in the admission system in Rivers State Polytechnic. The solution is to computerizing the present admission system used in Rivpoly using a computerized admission system abuse of admission or admission malpractice will be reduced to a maximum or it will be completely eradicated.
1.2 STATE OF PROBLEM
Computerization is all about providing a computer or computers to store information. Computerized database, pro9vides it when needed in these days computerization is becoming attractive, pleasant, and highly desired interesting. Therefore, Rivers State Polytechnic Bori cannot be far away from many fields of human endeavors these days.
The task is to examine the manual system of admission of the institution, analysis and detect the problem.
In looking at important of computers to an admission system in Rivers State Polytechnic Bori, this project shall be guided by the following question:
(i) What are the defects of the manual management information system
(ii) What are the cases of these defects in an admission process of the institution
(iii) What are the possible areas of computerization of the institution on admission system?
1.3 OBJECTIVE OF THE STUDY
This project is to identify the retrogression associated with working without computer in the admission office of the Rivers State Polytechnic Bori. Hence approach aimed at achieving to the following objectives:
(1) To analyze the best possible alternative in which computer can be utilized in the preparation of admission master list
(2) To reduce to the barest minimum the time, lab our and cost in curried in processing the applications manually before the admission list is finally published.
(3) Finally, to attempt eliminating completely, the manual method of sort listing of candidates into the polytechnic.
1.4. SCOPE OF THE PROJECT STUDY
The project is concerned with the introduction of the use of computer in the admission system which comprise of the following school.
1.5 GENERAL CONSIDERATION FOR ADMISSION INTO THE INSTITUTION
The structured of Rivers State Polytechnic is to run the school system which comprise of the following schools.
School of management sciences
School of applied science
School of engineering
School of foundation studies
School of environmental studies
Each of these schools runs the National Diploma (ND) and Higher National Diploma (HND) program me except the school of foundation studies which runs the preliminary National Diploma (Pre-ND) programmed.
The institution is opened to all candidates’ irrespective of race, family, origin of place of birth, sex, political affiliation, religions etc.
The medium of instruction is English languages and there is age limit. Candidates seeking admission into the institution for any course of study must complete the appropriate forms, which are obtainable from the Registry unit of the institution or from certain designated centre in person or by past on payment of prescribed fees. Generally, the requirement for admission to the National Diploma (ND) programme is usually five or four passes at credit level obtained in not more than two sittings in (WASC) West African School Certificate or the (GCE) General Certificate of Education Ordinary levels or the (SSCE) Senior Secondary School Certificate Examination or their equivalent which must include English Language and mathematic. A pass in Mathematics may be considered for candidates in secretarial studies only or passes at credit level in all subjects offered at Pre-ND level at Rivers State Polytechnic, Bori. Candidate for the Higher National Diploma (HND) programme must have the National Diploma (ND) of Rivers State Polytechnic, Bori or other recognized Polytechnic accredited for the programme with a minimum of lower credit in the relevant discipline or passes at appropriate level in all subjects offered in Rivers State Polytechnic, Bori Pre-ND candidates must have gone through a minimum of one year post-National Diploma Industrial Work Experience in approved establishment industry or a business organization.
Candidates for the Pre-ND programmes must have passes in four (4) subjects including English language and mathematics in WASC, or GCE, S.S.C.E or O’Level. Then in the case of PRE-ND engineering course, the passes must include chemistry physic, then there will be a screening, test (where necessary).
Admission requirements and policy are found in the raised student’s handbook on academic policies and regulations of Rivers State Polytechnic Bori.
1.6 DEFINITION OF TERMS
1. ADMISSION:- The act of accepting somebody into an institution, organization.
2. ADMISSION PROCESS: – Is defined as entering a school through a series of action or task performed in order to achieve a goal
3. SYSTEM: A group of things, pieces of equipment etc. that are connected together the rules of people that control an organization, an organized setoff ideas or themes.
4. COMPUTERIZED ADMISSION PROJECT: is a process whereby computer is used to store all fresh students’ qualification data, personal data, all student information for easy retrieval and processes etc.
5. SOFTWARE: The programs, etc used to operate a computer the programs that control and co-ordinate the activities of the computer hardware and that direct the processing of the data.
6. ALGORITHM: A straight forward sequence of steps or instructions used to solve a problem.
7. CODING: Is the writing of programs in a language that is comprehensive to a computer.
8. DATA: Data can be defined as a fact or information, especially when examined and used to find out things or to make decision.
9. COMPILATION: Comp ration is a collection of items, taken from deferent places and put together.
10. RECORD: A unit of grouped data within a file that contains information of a specific nature.
11. DATABASE: Database is an organized set of data that is stored in a computer and can be cooked act and used in various ways.
12. DATA PROCESSING: Data processing is a series of actions that is computer performs on data produce in output.
13. FIELDS: A group of consecutive columns or position reserve for a special kind of data.
14. FILE: A major grouping of data containing information of a specific nature.
15. FLOWCHART: A diagram or a sequence of steps which represent a solution of a problem
16. PROGRAM: A set of instructions in code that control the operations or functions of a computer.
17. PROGRAMME: A series of items in a concert on a course of study.
18. PROGRAM DOCUMENTATION: Data institutions for the use and interpretation of a program.
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