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A PROPOSAL ON AUTOMATION OF PASSPORT SYSTEM
(A CASE STUDY OF NIGERIA IMMIGRATION SERVICE (ABA)
Abstract
A proposal on automation of passport system (A case Study of Nigeria Immigration Service (Aba)
This project work is aimed at introducing a faster and efficient system for passport processing and delivery so as to correct and improved the abnormalities and inefficiencies associated with help to property national relation.
In the project with help to property anddevelop an e-passport system that can assist to issue national passport.
This project work will enable the immigration officer of the Nigeria immigration to compensate the shrinking birth rate of our country and faster, promote intentional relations between Nigeria and other countries. It also highlights the advantages automation and how to correct the anomalies association with the manual system in passport processing of the Nigeria immigration service’s Aba.
It is an essential document of identification for international travel; it also helps for easy identification and protection of its bearer.
The essence of automation passport system is because of the following reasons
• Improvement
• Time saving
• Cost saving
• To reduce fraud
• Easy retrieval of data
It’s allows individuals to travel and interact with other countries, and also easy identification of the bearer in case of any danger or accident.
Based on the facts discovered, the various forms were designed for the new systemimplementation.
A program code was developed using VB script and the overall tested and implemented.
TABLE OF CONTENT
CERTIFICATIONS…………………………………………………………………………………….i
DEDICATION ii
ACKNOWLEDGEMENTS iii
PROPOSAL PROJECT TOPIC iv
TABLE OF CONTENT v
CHAPTER ONE 1
INTRODUCTION 1
1.0 GENERAL OVERVIEW 1
1.2 STATEMENT OF PROBLEM 3
1.3 OBJECTIVES/PURPOSE OF THE STUDY 4
1.4 SIGNIFICANCE OF THE STUDY 6
1.5 SCOPE OF STUDY 7
1.6 ORGANIZATIONAL STRUCTURE 8
1.7 DEFINITION OF TERMS 10
CHAPTER TWO 12
LITERATURE REVIEW 12
2.0 INTRODUCTION 12
CHAPTER THREE 21
ALGORITHMS AND DESIGN 21
3.0 INTRODUCTION 21
CHAPTER FOUR 29
4.0 CODING AND IMPLEMENTATION 29
4.1 HOW TO RUN THE PROGRAM 29
4.2 REASONS FOR CHOICE OF LANGUAGE FOR THE PROGRAM 30
4.3 VISUAL BASIC’S L1MITATIONS-‘ 31
CHAPTER FIVE 42
5.1 CONCLUSION 42
5.3 CONCLUSION 44
5.3 RECOMMENDATION 44
REFERENCES 46
CHAPTER ONE
INTRODUCTION
1.0 GENERAL OVERVIEW
Passport is a document that is issued by government to an individual citizen that allows the citizen forinternational travelAlso, It is a document that gives permission to the bearer to be accepted by immigration for entry into another country is an essential document of identification for international travel.
A Passport contain immigrants particulars such as the state of origin, name of country, status etc, which help for the identification for international relationship to enable countries of poor economic exchange their goods and services, share scare resources and compensate their shrinking birth rate and stagnant pool of skilled labor
Automation which is the use of computers to perform manual works will help to fasten international relations, hence the need for an automated passport, system the Nigeria immigrated services (NIS) has come a long way since it was extracted from the Nigerian police force (NPFF) in 1958, as a separateentityentrusted with immigration duties under the leadership of the Chief federal immigration officer. The new department inherited the immigration ordinance of 1958 for its operation.
This early period saw the immigration department maintaining a haw profile and very simple approach. In achieving the desired goal of the government whereby only the visa section and he business section were set up. In line with the reciprocal nature of immigration laws worldwide, the federal minister of internal affairs made amendments to existing haws and new ones appropriately.
In August 1, 1963, the NIS came of age through ICS formal establishment by an act of parliament (section 5 of immigration Act L.N Cap 171) Thus, the first set of immigration officers who were formally NPF officer were constituted into a department under the control and supervision of the federal ministry of internal affairs (FMIA) as a purely civil service outfit
In 1966, an upsurge in immigration activities led to the opening of area offices in Ibadan Ilesha, Akure, warri, Benin City, Sample, Caliber, Eriugu etc. During this period, location of area held quarters was not based on state capital but the level of immigration activities in a town. Another significant event was the creation immigration out-pasts in foreign countries. In 1976, Gen OlusegunObasanjo, who was then the head of state the first set of countries to which immigration officers were posted includes Britain U.S.A, USSR, Western Germany, Italy and India. Later officers and some immigrants to retrieve their information quickly and conveniently rather than searching through file cabinet.
It will help to promote international trade.
1.2 STATEMENT OF PROBLEM
In preparing for 21st century challenges, the NIS realized the need to improve their public relations role in terms of interacting with prospective foreign investors. The NIS is facing an enormous task of training their officers. in order to detect fraudulent travel documents, boarderpatrol techniques, investigation techniques, human dignity, how to relate to the public and tactics to reduce human trafficking and to correct some negative impression created by successive militant administration in the area of corruption, Advanced free fraud (419) and crimes.
Apart from above challenges which is been realized, other problems facing the immigration service, Aba zone to be precise and which they have to consider is to computerize the operation of the zonal office by creating a database of staff payroll and creating a website to ease information retrieval by information seen (immigrant magazine).Other problems include:
a. The implementation of ECOWAS protocol in which checkpoints have been removed along the border routes.
b. Need for a lot of operational vehicles
c. Need for an effective helicopters to carry out a surveillance
d. need to centralize the network for the issuance of passport so that a passport issued in one zone cannot be re-issued in another zone.
1.3 OBJECTIVES/PURPOSE OF THE STUDY
The aim and objectives of this project is to computerize the procedures of passport application an renewal. Also finding a way of safeguarding files and other relevant documents about issued passports the project is to provide among others following specific objectives.
1. To design an automated passport system to provide instant information about any specified passport holder.
2. To determine what type of passport an applicant is to be issued
3. To determine if an applicant is qualified for the issuance of a passport.
4. To generates reports about all the applicant and qualified a applicant.
This project work is aimed at designing and developing a faster and efficient system for passport processing and delivery so as to correct and improve the anomalies and inefficiencies associated with the manually prepared passport in the Nigeria immigration service, Aba. This will help to promote international relations. The essence of automating the passport system is because of the following reasons. System is because of the following arsons
to develop a database that Improvement: the manually prepared passport has a poor quality but
1.4 SIGNIFICANCE OF THE STUDY
This project the computerization of passport application and renewal with special reference to standard Nigeria passport which is the commonest among all types of passport issued in Nigeria it is also intended to keep master record of all the applicants issued with passport.
and it is to produce a passport in a better and more efficient manner the computerization level of this project will indicate all other information needed an the passport as well as photographs and signatures of the applicants.
The significance of this project work to the Nigerian immigration service Aba and other argauisations are as follows:
i. It will enable them to process their passport quickly and accurately
ii. Fraudulent activities such as fudged passport and 419 will be reduced because of the centralization of work and data encryption methods enacted in the computer system.
iii. There will be an assurance of fast processing of passport.
iv. Applicants can obtain their passport as fast as possible
v. A convinced and easy way of retrieving information will be provided.
1.5 SCOPE OF STUDY
The research corers briefly introduction of the research, topic which includes back where is in taelegronad of shady of the study, statement of problem purpose/objectives of the study, significance of the study and scope of the study. Also there are review of literature, data analysis and methodology, summary, conclusion and recommendation re also included.
In most of this research, some challenges where encountered, such as time, finance and in adequate attention by someone of the staff to give more information about how things are been carried out in their offices. Finance was one of the major constraints since there was not so much funds to be transporting to and fro just to get very accurate information about all the same with much persistence and determination I was still able to get some of the most important thing done.
Also, some of it staff who where in the position to give accurate information were so busy that attunes they don’t even give enough information since they themselves have their own assignment to carry out at the same time, amidst all of this with persistence, I was able to get some information from them and from other reachable source materials.
1.6 ORGANIZATIONAL STRUCTURE
Abia State immigration was established in 1991 during the regime of Giver it Ibrahim Babangida. I t was located in the state capital being Umuahia.
The N/S is headed at the apet by a comptroller General and he comptroller general of the Nigeria immigration it the whole federation is C Judeh.
The structure is thus ;
Immigration: Is the movement of people from their country to another country.
SERVICES
DCI –Deputy Controller of immigration
SI = Assistant Controller of immigration
ASI = Superintendent of immigration
II = Inspector of Immigration
AI = Assistant inspector
The word “Computer” is used in the immigration service because it deals with human beings and other material among which is passport. But in the custom, they use the word controller because they deal with money and materials.
The functions of the NIS include
1. The issuance and administration of Nigeria travel document passport and other documents.
2. Endorsement of all categories of travel document of person arriving and departing Nigeria.
3. Visa issuance and interpretation of SUCL Visas
4. issuance of residence permit to foreign investors and other expatriate who wish to reside in Nigeria.
5. Examination of all persons leaving and entering Nigeria at any designated part and also the right to examine those in Nigeria before the commencement of the act with a view to determine their right of residence in Nigeria.
6. The play the role of the national public relations officer.
1.7 DEFINITION OF TERMS
During the research work, some words were encountered which are very necessary to the study. Some of these words may be strange and are defined below to enable readers understand what he or she reads.
Computer:This is an electronic machine that is capable of accepting data under a stored program, process it and gives information as an output.
Automation: This is the process of performing works previously done by man (manually) with the use of computer.
System: It is a network of related procedures where repetitiveactions are initiated, carried forward and manipulated (I year 2001)
Passport:Is a document issued by the government to a citizen to enable him or her travel internationally.
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